Yiyi Ku

Did You Have a Good Summer?

August 10th, 2014 by

Inland Valley Symphony outdoor concert in Temecula

Inland Valley Symphony outdoor concert in Temecula

Today was the last day of my “summer vacation.” Starting from tomorrow, I will be back to my regular teaching schedule. I took a three week studio break from June to July, some students had lessons after that, some have been away, and I will see almost all of them back for lessons this coming week. I spent most of today organizing my teaching supplies and sorting new books for students, and wondering where did the summer go! Well, I have had a productive summer, and a recent blog by Leila Viss – Why Don’t We Collaborate? made me reflect on the various collaborative projects I have been involved with this summer.

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With Dan Callaway at Temecula Pop Under the Stars

 

 

First, some of you may remember the name Dan Callaway. Dan was a blog author on Music Teachers Helper, I read many of his wonderful posts before I joined the blog team. Well, as it turned out, I met him in person this summer in an outdoor “Pop Under the Stars” concert in my town! He was one of the featured solo vocalists and I played the keyboard in the symphony orchestra. The concert was a huge success, drawing more than 2000 people. Dan was awesome and the audience loved him! As a pianist, we don’t get a lot of collaborative opportunities to perform with a large number of musicians. Unlike band instruments, we are not used to producing a “collective sound.” The experience is invaluable, and I can not recommend it highly enough!

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Posted in Professional Development, Promoting Your Studio, Using Music Teacher's Helper

Although I am a professional music teacher, I like to challenge myself when using any computer program to get the most I can from it to help me with my daily tasks.  I have spent much of my early working life with computers, creating systems, writing manuals and teaching people how to use programs to get the best from them.

In a series of blogs called ‘Getting Innovative with MTH’, I am going to share some of my favourite workarounds that help me in Music Teacher’s Helper for a ‘One Stop’ approach for all my studio needs.

To Do List. Creative

To Do List

Creating a ‘To Do List’ 

I really do love the flexibility and powerful features within the MTH Calendar for scheduling all my students.

However, I also like a place to keep notes of things I still need to do, both from a personal point of view and for work related things (check dates for a new student, schedule a group session for my adult students, go to the dentist, etc).

So I have created a way which works for me.   Read more…

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Posted in Studio Management, Using Music Teacher's Helper

“I’m late!
I’m late!
For a very important date!
No time to say “Hello”, goodbye!
I’m late!
I’m late!”Picture of White Rabbit with I'm Late
Part of the lyrics sung by the White Rabbit from the song “I’m Late” in Alice in Wonderland

Do your students run late?

Late students are inevitable. It is usually the same students that run late on a regular basis.

This can be stressful for instructors as it crunches the already limited time you have with the student.

Ideas on ways to eliminate late students: Read more…

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Posted in Studio Management, Using Music Teacher's Helper

Anna at CSU Outdoor PianoHere are some ideas to move your studio forward this summer:

Hold a sight-reading challenge. Set out good sight-reading books from your library for students to choose from each week. Give out prizes at the end of summer for reading a certain number of pages.

Host a summer camp. You could hold your camp one day a week for a month, or four to five days in one week. It could be to attract new students, or a fun intensive for current students. I like “Way Cool Keyboarding” books by Musical Moments for great ensemble playing with beginners.

Attend a concert and invite your students. Give your students “points” in the fall for each concert they attend over the summer. Email notices of upcoming events in your area, especially free events for kids. There will be a free “Peter and the Wolf” performance in my local park in a few weeks, so I sent a flier out to all my families.

Get out all the fun music. Take a break from your regular repertoire and find something different and exciting to learn this summer.

Prepare for fall competitions. This is the time to polish up pieces that need to be ready to go in October or November. For ideas, see my blog on “Preparing for an Event or Competition.”

Organize your music and files. Check for overdue borrowed books. Label and file new music. Enter new music into your Music Teacher’s Helper library. I use cardboard magazine boxes on my bookshelves to organize my music into labeled categories, so that I can find books quickly.

Order a new computer or iPad game.  Learn to use it yourself this summer so you can use it in your media lab this fall. Check out “The iPad Piano Studio” by Leila Viss.

Attend a workshop or seminar. Local colleges or music stores often host guest artists or speakers. Consider traveling a little to immerse yourself in a blues workshop, or an improvisation seminar.

Recruit new students. This is the time of year parents are looking for a music teacher to begin lessons in the fall. Make sure you are on top of your marketing strategies. For marketing ideas check out my blog on “How Do You Attract New Students?”

Try out Music Teacher’s Helper. If you don’t already use this fabulous tool, summer would be a great time to learn all it can do for your studio and your sanity!

Plan your studio budget. I swear I only make $.03 per hour after you take into consideration all the time I spend outside of lessons, and the number of “toys” it takes to keep me having fun teaching. But seriously, summer is a great time to plan for the money aspect of the next school year. List your projected expenses, and then calculate how many students you need, and what you need to charge for lessons this coming year.

Think through individual student needs. Summer is a great time to ponder each student, make a list of their personal strengths and weaknesses, and how you can best move them forward.

Decide on your “theme” for the coming year. My students are on a mission to find out what our theme will be for next year! Read my blog on “Themes Add Focus to Your Teaching” for more about how this can enhance your school year.

Look into Michelle Sisler’s games and motivational tools. Michelle is so creative! Every year she comes out with more and better ideas. Check them out at http://keystoimagination.com.

Get your instrument tuned and repaired. If you have been putting off this task, now is the time to get everything in tip top condition.

Learn new music. You could read through new music for ideas for your students, or brush up on some higher level pieces you will be assigning. You could also spend more time on your own musical repertoire.

Read a book. I am enjoying the book “Make it Stick” by Peter C. Brown, recommended on this blog site. If you can’t attend a seminar, a book is an inexpensive way to update and expand your thinking on a particular subject.

Get healthy. I’m serious. It is the only way you are going to live through next winter and withstand all the germs that are going to be traveling through your studio. Summer is a great time to make changes in your health habits.

Rest and refresh your spirit. Summer is a great time to take time for you! Do something you love but never get time for. Get outdoors, take a mini vacation, enjoy your kids and family, or just sit and enjoy the beautiful sunshine and be grateful for all you have been given.

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Posted in Music & Technology, Professional Development, Promoting Your Studio, Studio Management, Teaching Tips, Using Music Teacher's Helper

General bookkeeping tools that operate as one size fit all for any industry can sometimes fall short. Here are three reasons scheduling and billing softwares made specifically for private lesson music studios are advantageous over generic accounting tools and spreadsheets:

1) Specialization: 

The financial features within Music Teacher’s Helper have all the proper terminology for a music lesson studio. That decreases the learning curve. QuickBooks and FreshBooks can make you feel like you need an accountingshutterstock_63218473 degree in order use properly.

Music Teacher’s Helper also makes family-based billing and adding recital or book fees easy.

Student facing invoicing features provide a professional touch for your studio. Students or their parents can receive custom invoices, text message payment confirmations, all with your branding and music lesson terminology.

2) Simplified Reporting:

For a teaching studio with just one teacher, a full fledged suite of financial reporting is generally not necessary. For most, a music studio needs to track income and expenses, how much students owe, mileage, and student account summary.

3) Support From Knowledgable Peers:

With 24/7 email, chat and weekday phone support, Music Teacher’s Helper users have access to excellent support staff – many of them private music teachers and experienced users that understand a studio’s needs.

Industry specific softwares tend to understand the needs of their users better than generic financial tools. In addition, these softwares (like Music Teacher’s Helper) come with scheduling, website, and many others features.

Click Here For Main Website &  30-day Free Trial.

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Posted in Financial Business, Studio Management, Using Music Teacher's Helper

How often to do you evaluate the value of something verse the cost of something?

A Quick Story

Back in 2006, I paid $100 for a pair of Johnston & Murphy black leather dress shoes. Johnston & Murphy has a reputation for excellent craftsmanship and durability. This was one of the most expensive pairs for sale at Macy’s that day. Being in college at the time, I normally would grab the least expensive pair priced at $60 (I forget what brand). But I took a step back and thought about all the upcoming times I would be needing nice dress shoes – my brother’s wedding, my graduation, and future work. I wondered if that $60 pair was going to be the right shoe to wear for years to come. The Johnston & Murphy’s were more comfortable and felt higher-quality.

I asked an employee in the shoe department how many years each pair would last if worn consistently. He said the less expensive pair would last three years max and the Johnston & Murphy’s are known to be worn 10+ years by their owners.  That made my decision easy. Why would I choose to spend almost twice the amount of money, plus two additional shopping trips for a less comfortable shoe over a 10 year period?

Fast forward to 2014. I wear that same pair of shoes several times a week. They are starting to show their age after eight years but I consider them to still be in good condition. That fostered a new mindset for me about always considering the value of something on top of the cost.
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Posted in Professional Development, Studio Management, Using Music Teacher's Helper

For many private lesson music teachers, summer is a slower time of year. That’s why it’s a perfect time to be productive about managing your studio for the upcoming busy season. If you aren’t a current user of Music Teacher’s Helper (or haven’t heard of us!), let’s examine why right now is a perfect time to take advantage of our free trial.shutterstock_92215372

Gradual adoption

It’s easy to add a student, schedule a lesson, then automatically invoice using our software. But that’s just the “tip of the iceberg” with what you can do. You may want to learn about the lending library, repriotore tracker, mileage input, and any number of other features that enhance the studio experience for you and your students. And there’s lots of great training support to do just that. With written articles, video tutorials, live webinars, and even personal setup support, you can go at your own pace to familiarize yourself with the features that you will be using for your studio. If summer is indeed a slower time, now is your chance to set up your studio administration for a smooth busy season.

Add content to your free studio website

Music Teacher’s Helper provides professional website themes for you to choose from that you customize with a logo and content. Build exposure and credibility with a website just for your studio.

Doing this over the summer will give you time to focus on what content you’ll want to include.  You can add links, videos, and pictures easily. No website experience needed.

Every studio website also has a blog feature. Have you created a Facebook or Twitter account to promote your studio but struggle with what to post? Blogging helps market your studio because they show up in search engines like Google and can be spread across multiple social media networks. Good content gets shared and drives visitors to your studio website, where they’ll learn more about your services.

No long-term commitments

Our monthly pricing plans allow you to move up or down based on how many students you currently have in your studio. There is even a forever free plan available for up to five students. And waiting list or former students do not count towards that total.

Do you know which students are coming back at the end of the summer? Add them into the software now as a former student and convert them to active with a click of a button. Since you already added their information, lesson rate, etc., just schedule them on the calendar. They can then receive email lesson reminders (we have different profiles for child and adult students), a custom invoice with option to pay with a credit card, and after the lesson, you can type notes about how they did for yourself, or allow the student/parent to see the notes as well.

Summer vacation is a time for you to recharge and refocus as you prepare for another group of students. If you set up Music Teacher’s Helper now, you will be able to concentrate more on teaching your students in the fall.

Click Here For Main Website & Signup.

 

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Posted in Professional Development, Promoting Your Studio, Using Music Teacher's Helper

The Great Cupcake Practice Goals Challenge…

By Robin Steinweg        0309084435

It’s big. It’s breakable. It’s bodacious. It’s pink and white with a cherry on top, and has a slot like a piggy bank…  It’s a cupcake bank given to me by a choir member. And what might a grown woman do with a giant hot pink cupcake bank?

Just not right for a centerpiece...

Just not right for a   centerpiece…

Use it as inspiration for my students to set practice goals, and meet those goals each week. Two months of walking past that cupcake, wondering what to do with it, did the trick.

Students (with my input) set three practice goals each week (along with their regular assignments). Goals could be as simple as mastering a measure, finding hand position or doing their theory. They could be as involved as analyzing/labeling harmonic progressions or memorizing a recital piece. But they are all possible in one week.

Example of 3 goals

Example of 3 goals

Practice goals were emailed to parents via Music Teachers Helper. The following lesson we evaluated whether the student passed. If so, his/her name went on one piece of paper per practice goal, and into the cupcake.

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At the end of the given time (2-3 months), my husband drew seven winners—first prize (worth $10), second ($5), and five third prizes ($1 each). Not extravagant. Everyone’s name went in a number of times, and some never missed a goal. All had a chance to win, though the ones who practiced most had the best chance.

a really big bowl with hundreds of names!

a really big bowl with hundreds of goals met!

I allowed winners to choose from a list:

 First Prize:

$10 card for iTunes, local music stores, Amazon, Barnes & Noble, Hobby Lobby or Michaels crafts.

Second Prize:

$5 card for iTunes, local music stores, Half-Price Books, Culvers custard, ColdStone icecream or Michaels crafts.

Third Prize (five winners):

Choose from a number of dollar items in a basket (book cover, nail clipper, gel pens, treble-clef-glittery-glasses, journal, craft items, notebook) or from my list: candy bar or something from the dollar menu at McDonalds.

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(Kennedy tries on glittery glasses, and Ava knows just what she will choose)

Take-away for Students: quicker progress due to focused practice (and more of it); sense of excitement seeing the cupcake fill and get emptied a few times; learning how to set practice goals (reachable, with a finish date); sense of accomplishment for goals met; a possible prize.

Priceless: at the lesson after the challenge ended—student places hands in lap and says, “Miss Robin, you didn’t write down any practice goals for me this week.”

Says I, “You’re right. The cupcake challenge is over. But you still have practice notes.” My student, with a wise look, says, “It would be a good idea to keep the goals.”      wink

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Posted in Practicing, Promoting Your Studio, Teaching Tips, Using Music Teacher's Helper

aolyahooWe appreciate your continued use of Music Teacher’s Helper services, and want to assure you that your satisfaction is our highest priority. Recently, Yahoo.com and AOL implemented a policy change on their email servers that immediately affects not only all Yahoo & AOL email users, but also third party email servers such as Music Teacher’s Helper.

 

Recently, Yahoo and AOL changed its DMARC policy to stop fraudulent emails. In response, many email receivers started bouncing emails sent from Yahoo and AOL email addresses within MTH.

 

We have fixed the issue for emails sent from AOL and Yahoo email addresses. You can now change your email address under “Settings” back to your AOL or Yahoo address. Thanks for your understanding and patience while we created a fix for the issue.

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Posted in Site Announcements, Using Music Teacher's Helper

Pat Shelby teaching a group lesson for beginning guitar.

I’m in my 3rd year of using Music Teachers Helper to schedule my guitar students.  I started with a 5 student basic account (which is free!) and have grown to 20 students! (You can have up to 20 students for $14/mo.)

3 years ago, my music lesson business wasn’t doing so well.  I needed help in keeping my teaching schedule organized.  It’s not a good feeling when you’re out running errands and you get a call from a student/parent telling you they’re at your studio for their lesson and they’re wondering where the heck you are!  I had trouble remembering what I taught each student from week to week.  I needed a way to step it up and keep myself organized!  Then I found Music Teacher’s Helper!  One reason I chose MTH is because every account includes a super-easy way to design your own studio website!  Check out my studio website.  It’s very functional and definitely helped me attract new students.  Another reason I signed up with MTH is because of the lesson notes feature – I can easily keep a log of each lesson so I can monitor every student’s progress.  It also helps me remember what I taught them last week!  MTH keeps track of all the administrative stuff, too: scheduling, automatic lesson reminders, makeup lessons, mileage, income, expenses, invoicing, etc.  My MTH calendar syncs with my google calendar and there’s even an iOS app!  (BTW, I hear rumors of a major iOS app update and a new Android app coming soon!)  Every time I’ve needed tech support it has been fast and courteous.

MTH isn’t all about the teacher, though.  You can give parents and students their own login to your website.  Students can check their calendars and log their practice time.  Parents (and adult students) can keep tabs on their account balance and they can even book lessons online!  MTH supports online payment via PayPal, too!

Still not convinced Music Teachers Helper could help you grow your music lesson business?  Prior to using MTH, my studio income was stagnant.  In 2013, my studio income increased 53% from 2012!  In the first 4 months of this year, I’m experiencing an 88% increase in studio income compared to the same period last year!  This year, for the first time ever, I’ve had to turn down students!  

MTH helps me use my time more efficiently.  I can spend more time doing the things I like/need to do instead slogging through all the administrative tasks that come along with running your own business.  For example, a few weeks ago I set up a series of “open slots” on my MTH website for my “summer session.”  With a couple of mouse clicks, I sent out an email to my parents/students inviting them to go online and select their own lesson slots!   Instead of my time being eaten up by scheduling phone calls and emails, I can get other projects done while my students schedule themselves!  Where else can you do that?

This is my honest, shoot-from-the-hip testimony of what I think of Music Teacher’s Helper and how it’s helped me to get organized and grow my studio business. For the music teacher, I can’t recommend their service enough!  Feel free to contact me through my studio website as a resource if you have any questions about how I use MTH.  CLICK HERE to try MTH for FREE for 30 days and get a 20% discount off of your first month with Music Teacher’s Helper for reading this post.

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Posted in Affiliate Program, MTH 101, Using Music Teacher's Helper